A well-organized and organized virtual repository is essential for any company whether you’re trying to convince investors, closing an M&A deal, or sharing data with partners. Investors don’t have the time to sort through a mess of documents or deal with files that are not properly formatted. They’re looking for a clean professional presentation of sensitive information that’s easy to browse on any device.
To simplify workflow and provide third parties with the most current and accurate information adhere to these best practices for your online repository:
Uploading and organizing files
Use operating procedures to determine which documents go in the VDR and what they are called. Being consistent with naming and folder structure helps to manage and locate documents. Tags and metadata provide context to documents and facilitate searching and filtering.
Permission Settings
Set permissions for different kinds of users (admin corporate employees, investors, clients etc.).) to block access by unauthorized users and improve the security of the repository. If you have highly sensitive or sensitive information, a fence view mode can be a great feature that stops users from printing, downloading or saving, scanning or taking screenshots of certain documents.
Monitoring Activity
Create reports that are customizable to be delivered to project managers regularly. FirmRoom, for example, offers helpful hints detailed analytics for documents in its reporting, making it easy for teams to monitor the involvement of users in the repository. This allows for better follow-up and streamlined communication with all stakeholders.