Data room confidential mode allows administrators of virtual data rooms to restrict a particular user’s use of the VDR based on their IP address or device type. It’s an invaluable tool for M&A deals and other sensitive business ventures.
A good provider will enable the user to have granular rights settings and two-factor authentication. They should also provide remote shred, which erases documents that are downloaded after an administrator has removed access. They will also be able handle the most well-known file formats that include PDFs and Excel XLSXs. The most reliable providers can put a watermark on files that users download, which can deter users from sharing copies of the files online. They can even provide an expiration date for downloads which will stop unauthorised downloading.
Redaction is another useful tool that allows the administrator to hide (black out) specific text fragments or sections of a document from authorized users. This feature is essential because it shields sensitive business data as well as personally identifiable information from hackers. The most trusted VDR providers will be able to remove PDF, doc, docx, txt and ppt as well as pptx, pptx GIF, jpg, and gif files along with Q&A attachments.
Certain providers will let users print documents that automatically include a watermark. they can also permit users to download the original version of a document. A good provider will also offer a question-and-answer function that allows users to talk about documents in the dataroom and keep answers in a searchable database. This is a great tool for M&A transactions or any other due diligence project.