https://boardrights.com/5-major-benefits-of-board-portals-you-should-know/
Board portals offer benefits that go beyond digitization of paper documents. They make it easy for directors to prepare for meetings, manage tasks and collaborate with fellow members in order to ensure and improve governance in specific ways.
For example, when a director receives a text from the secretary of the company that her board papers have been uploaded onto the portal, she is aware that she will be able to devote time to them on the weekend or on Tuesday afternoon to get ahead of the meeting agenda and note important issues or questions. Also, she can utilize real-time analytics available on the portal to understand how directors interact with the material before the meeting, and how much time they devote to each document or part.
This is particularly beneficial for directors who are managing multiple commitments and have limited time to dedicate to the board. A properly designed board portal can be access at any time from any device. And, because most board members already use the devices they’re familiar with for accessing other online services and applications, it doesn’t require a substantial amount of learning curve to navigate.
When you are evaluating different vendors it is important to consider other features. While ease of use is an important factor for most directors but it’s not the only one. Certain portals, for instance allow directors to vote and keep a record of their decisions. This reduces the time spent by the company secretary and makes it easier for the board to enact changes in between meetings.