Productive board meetings require an organized method of managing meetings that ensures you get the most of every minute you’ve allocated for your meeting. This means keeping the discussion on track by limiting rabbit trails and other irrelevant diverted discussions, and repeating the goals of the agenda as needed. It is also important to have a timer to keep the agenda moving and a person to take detailed notes so that everyone can review the notes later.
Distribute all relevant materials and the agenda in advance so that attendees can prepare. This will help keep your meeting on schedule and allow you to start the discussion once everyone is aware of the subject.
Reduce the amount of time spent on routine reports and other items which can slow down conversations and make attendees feel bored and disengaged. Instead, focus on discussing strategic issues and important topics that will drive the company forward.
Find patterns in your routine reports, and then convert them into action items that the board can take on during the next meeting. This is an excellent way to encourage your board members to tackle problems, instead of just responding to reports.
Give your board members the opportunity to express their thoughts and opinions during the meeting. This will allow them to feel heard and appreciated as well as result in new ideas being discussed that would otherwise gone overlooked.
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