A well-structured online platform for meetings is crucial for an efficient and effective meeting. The platform should have features that enable participants to collaborate effectively as well as record ideas and tasks and share them with remote teams. It should also provide tools for taking real-time notes, sharing a whiteboard and creating Kanban boards and mind maps to illustrate the progress of projects. The ability to schedule in advance and the up-time and reliability of the platform are important aspects to be considered.
The most popular video conference platforms include Skype, Zoom, Webex, and Google Hangouts. Google Hangouts is a free tool that includes instant messaging, video calls with up to 10 persons, and collaborative document sharing. It is a great tool for team meetings, video conferences, and webinars. It is integrated with other Google applications and services, and offers HD video streaming and screen sharing, cloud recordings breakout rooms, and much more. Its interface is simple to use, but it could be susceptible to audio and visual display problems as well as buffering delays and dropped calls.
Also, you should look for features like the ability to create and manage your a meeting agenda and add participants. Some platforms let you drag and drop files directly into your virtual meeting room. This is ideal for UX designers who are able to utilize their wireframing tools within the same virtual room, or software engineers that can share a link to a code repository or a brand new feature. You should also consider a platform that allows you to quickly access documents, applications, and websites. This will allow team members to quickly access notes, screenshots, and other documents from previous meetings, or bug trackers without having to leave the meeting.