It is important to secure your files, whether you are a freelancer who works from home, or a firm with employees all over the world. This will ensure that crucial documents, images, PDFs and other documents are not accessed by hackers who can access sensitive information, or a storm that could wipe out your entire office. A online repository of documents is the best way to protect your business information.
A document repository online is a shared digital space that houses all of your business’s important documents, including internal data and documentation, Word documents, photos, and more. It lets managers control who is able to access the repository and set users’ permissions, ensuring that only authorized employees are able to access, download, or upload files to the repository.
Online document storage can enhance teamwork and productivity, as helpful resources well as help you find documents. Without a centralized storage system for files, searching for important information takes time and is difficult when someone on your staff is working remotely. You can search through files that are tagged with metadata, and classified appropriately to find any information in seconds.
Online document repositories that allow team members to collaborate in real time may reduce the time needed for collaboration. By storing your document history in one place it is easy to see who accessed the information and when they did so. You can also easily go back to previous versions if needed.